2024-2025 New Student Enrollment

2024-2025 Berkeley County Virtual School Readiness Quiz & Enrollment Form
Is Virtual School the Right Pathway for My Student?
IMPORTANT: As of July 15, 2024, BCVS is at capacity for the 2024-2025 school year. You may complete the Readiness Quiz & Enrollment Form, but your student will be placed on the Waitlist. If a spot becomes available, we will contact you. Thank you for your understanding!

Thank you for your interest in the Berkeley County Virtual School (BCVS) pathway. The goal of this survey is for you to recognize and confirm that your student would be a successful virtual student. Please take your time and read thoroughly so you get a good idea of all aspects of this pathway.

The survey should take you approximately 15 minutes and you should only complete the quiz once per student. Thank you for your participation, your feedback is valuable to us as we plan enrollment in BCVS for the 2024-25 school year.

This survey does not guarantee placement into the BCVS pathway. Your results are being sent to the appropriate school leadership for review. Please continue to monitor the caregiver's email for your recommendation status and next steps.

Be sure to visit our website to see the answers to frequently asked questions.

If you have any questions, please do not hesitate to reach out.
Virtual School Readiness Quiz - Acknowledgement*

Yes, I agree

Results
Virtual School Readiness Quiz Score (out of 25 points):
Please use the score to determine if virtual school is the best fit for your student.

Score results:

20-25: The virtual pathway is a very good fit for your student.
15-19: The virtual pathway could present some significant struggles for your student.
0-14: The virtual pathway is NOT a good fit for your student.
We will share those results with your student’s current school to get their recommendation on this request.

IMPORTANT: If you are completing the enrollment form for BCVS, then you are committing to at least one semester in the program. However, the program was designed as a full year curriculum and it is recommended that you commit to the entire year. ALSO, if you decide that you would like your child to return to the building, there is a possibility that all openings at his or her home school will be filled due to enrollment limits mandated by the state. This means that your child may have to attend a neighboring school.
Based on my BCVS Readiness Quiz results, I...*

DO want to continue the virtual school enrollment process.DO NOT want to continue the virtual school enrollment process.

BCVS New Student Enrollment Form
IMPORTANT: As of July 15, 2024, BCVS is at capacity for the 2024-2025 school year. You may complete the Enrollment Form, but your student will be placed on the Waitlist. If a spot becomes available, we will contact you. Thank you for your understanding!
Grade for 2024-2025 School Year*
Is the student currently residing in West Virginia?*

YesNo
Is the student currently residing in Berkeley County?*

YesNo
Did the student participate in the Berkeley County Pre-K program for the 2023-2024 school year?*

YesNo

Eligibility Date of Birth
Kindergarten Student Date of Birth*

MonthDayYear
Date

Grades K-12 Required Documents
To successfully enroll your student, you will need...
- Student's State-Issued Birth Certificate
- Birth Certificate Affidavit (if applicable)
- Proof of Residency for Berkeley County, West Virginia
- Student Immunization Records
- Most Recent Health Check/Physical
- Court Documents/Custody Papers (if applicable)
- Administration of Medication Form (if applicable)
- Medical Plan for School Food Services (Special Diet) Form (if applicable)
- IEP/504 Plan (if applicable)
Grades K-12 Requested Documents
- Social Security Card
- Last Report Card (if applicable)
You will be asked to upload these documents at the end of the form. You do not need to upload the documents to complete it, but please provide any missing documentation to Susan Cole, Virtual School Secretary, at srcole@k12.wv.us.

Find My Student's School
Please select the school your student would attend for in-person learning. Your student's home school is determined by where your student resides. Please click Find My School, type in your street address, and select the pull-down menu to select "grade" level. For Kindergarten students, select Grade 1 to find your school location.

Find My School App

If you are having trouble accessing the "Find My School, Bus, or Stop" website, please call the Transportation Office at (304) 267-3575 for further assistance.
I have verified my student's school using the Find My School page.*

Yes
Select Student's School*
Secretary Email
example@example.com
Principal Email
example@example.com

Initial/Transfer Enrollment
Has your student been suspended or expelled from a West Virginia school?

YesNo
Please complete this form per West Virginia Code Section 18-5-15f. You will be asked to upload this document at the end of the registration form.
Is your student transferring from another school or school district?*

YesNo
Please select from the following:*
Previous School Name*
Previous School Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Previous School Email Address (if applicable)
example@example.com

Emergency Contacts

Please list individuals other than those listed as Parent/Caregivers

Emergency Contact 1
Name - Emergency Contact 1*

First NameLast Name
Relationship - Emergency Contact 1*
If "other," please list relationship below:*
Can this person pickup the student?*

YesNo
Best Contact Phone Number - Emergency Contact 1*
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 1
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 1
Please enter a valid phone number.
Email Address- Emergency Contact 1
example@example.com

Emergency Contact 2
Name - Emergency Contact 2

First NameLast Name
Relationship - Emergency Contact 2
If "other," please list relationship below:
Can this person pickup the student?

YesNo
Best Contact Phone Number - Emergency Contact 2
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 2
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 2
Please enter a valid phone number.
Email Address- Emergency Contact 2
example@example.com

Emergency Contact 3
Name - Emergency Contact 3

First NameLast Name
Relationship - Emergency Contact 3
If "other," please list relationship below:
Can this person pickup the student?

YesNo
Best Contact Phone Number - Emergency Contact 3
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 3
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 3
Please enter a valid phone number.
Email Address- Emergency Contact 3
example@example.com

Emergency Contact 4
Name - Emergency Contact 4

First NameLast Name
Relationship - Emergency Contact 4
If "other," please list relationship below:
Can this person pickup the student?

YesNo
Best Contact Phone Number - Emergency Contact 4
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 4
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 4
Please enter a valid phone number.
Email Address- Emergency Contact 4
example@example.com

Medical Information
Primary Care Physician

First NameLast Name
PCP Work Phone
Please enter a valid phone number.
Dentist

First NameLast Name
Dentist Work Phone
Please enter a valid phone number.
Does the student have *physician-verified* allergies?*

YesNo
Are these allergies life-threatening, require an Epi-Pen, or cause anaphylaxis?*

YesNo
List student allergies*
Does your student take regularly prescribed medications?*

YesNo
Please download and fill out the BCS Administration of Medication Form for each medication. You will be asked to upload this at the end of the form.

Please describe any medical or mental health conditions that your child may have:

Special Diets
Does your student have a special dietary plan?*

YesNo
Please download and complete the Special Diets Form. You will be asked to upload this at the end of the form. The form must be verified and signed by a medical professional.

Special Education
Does your student have an Individualized Education Plan (I.E.P.) or 504 Plan?*

YesNo
Please describe any behavioral, special needs, or mental health conditions that your child may have:*
You will be asked to upload any documentation at the end of this form.

Upload Documents
Upload State Issued Birth Certificate

Cancelof
Upload Birth Certificate Affidavit (if applicable)

Cancelof
Upload Student Social Security Card

Cancelof
Upload Proof of Residency

Cancelof
Upload Student Immunization Records

Cancelof
Upload Most Recent Health Check/Physical

Cancelof
Upload BCS Administration of Medication Form

Cancelof
Upload Medical Plan of Care for School Food Service (Special Diet)

Cancelof
Upload Last Report Card

Cancelof
Upload Custody Papers (if applicable)

Cancelof
Upload Suspension/Expulsion Form (if applicable)

Cancelof
Upload IEP (if applicable)

Cancelof
Upload 504 Plan (if applicable)

Cancelof
EPIC Head Start Bus Application (if applicable)

Cancelof

Oh, no...

Due to age requirements, your student is not eligible to enroll in Kindergarten at this time. Students must be 5 years of age on or before June 30, 2024, to enroll for the 2024-2025 school year.

You may be eligible to enroll your child in the Berkeley County Schools Pre-K Program. For more information, please call (304) 267-3500.

Thank you for supporting Berkeley County Schools!

We're sorry...

You must be a West Virginia resident to continue with the enrollment process. Please call (304) 267-3500 for further assistance.

Thank you for supporting Berkeley County Schools!

Nonresident Transfer Request

Based on your responses, you must complete a nonresident transfer request at the link here. A request for a nonresident transfer must be initiated at the student’s home school.

Please note that your request for a Nonresident transfer will not be answered by the school’s principal until after August 1, 2024, to examine enrollment numbers for each school.

Please call (304) 267-3500 or for further assistance.

Thank you for supporting Berkeley County Schools!

Thank You!

Thank you for your interest in Berkeley County Virtual School. You have chosen to NOT continue with the BCVS enrollment process. If you are enrolling in Berkeley County Schools for the first time, please visit the link here to complete an enrollment form for in-person learning.

If you are an existing BCS student, no further action is needed at this time.

Ready to Submit?
Certification Agreement - By Submitting this Form I Acknowledge the Following

I certify that I am 18 years of age or older, or an emancipated minor, and I am legally authorized to register my child for programs and activities at Berkeley County Schools and its affiliated organizations.

I have reviewed the information provided and ensure this information is up-to-date and accurate.
Type Full Name as Electronic Signature*
Should be Empty:

	First & Last Name	Birthdate (MM-DD-YYYY)	Grade	Gender
Child 1
Child 2
Child 3
Child 4
Child 5
Child 6

	Medication Name	Dosage	Time of Day
Medication 1
Medication 2
Medication 3
Medication 4
Medication 5

2024-2025 Berkeley County Virtual School Readiness Quiz & Enrollment Form

Is Virtual School the Right Pathway for My Student?

BCVS Readiness Quiz

Results

BCVS New Student Enrollment Form

Eligibility Date of Birth

Grades K-12 Required Documents

Grades K-12 Requested Documents

Find My Student's School

Initial/Transfer Enrollment

Basic Student Information

Contact Information

Household Information

Home Language Survey

Family Military Information

Emergency Contacts

Medical Information

Special Diets

Special Education

Permissions

Agreements

Upload Documents

Ready to Submit?