2025-2026 New Student Enrollment

2025-2026 Berkeley County Schools Pre-K & Kindergarten Enrollment Form
Grade for 2025-2026 School Year*
Is the student currently residing in West Virginia?*

YesNo
Is the student currently residing in Berkeley County?*

YesNo
Was your student enrolled in the Berkeley County Schools Pre-K program for the 2024-2025 school year?*

YesNo

Eligibility
Pre-K Student Date of Birth*

MonthDayYear
Date
Kindergarten Student Date of Birth*

MonthDayYear
Date

Pre-K Required Documents
In order to register for Pre-K, you MUST upload or provide the following documentation for you student:
- State-Issued Birth Certificate (if your student does not have a state-issued birth certificate, please complete an Affidavit in Lieu of Birth Certificate).
- Birth Certificate Affidavit (if applicable)
- Current Immunization Records NOTE: If you are requesting a religious or philosophical exemption to required vaccinations, you will be asked to upload your documentation on the enrollment form.
- Current Well-Child Physical Form
- Current Dental Exam
- Court Documents/Custody Papers (if applicable)
- Administration of Medication Form (if applicable)
- Medical Plan for School Food Services (Special Diet) Form (if applicable)
- IEP/504 Plan (if applicable)
Pre-K Requested Documents
You may also need...
- Social Security Card
- Proof of Income (W-2, Recent Pay Stub, Foster Care, Proof of Child Support, Letter to Support No Income, WV Works/TANF/SNAP)
Pre-K Screening Days
The BCS Office of Pre-K Programs is happy to host screening days for students who have registered for Pre-Kindergarten. The screenings will be held at the Office of Special Education, located at: 401 South Queen Street, Martinsburg, WV 25401, on the following dates from 9:00 a.m. to 3:00 p.m.
- Tuesday, May 6, 2025
- Wednesday, May 7, 2025
- Thursday, May 8, 2025
- Friday, May 9, 2025
- Monday, May 12, 2025
Pre-K Speech & Hearing Screenings Registration Link

Kindergarten Required Documents
To successfully enroll your student, you will need...
- Student's State-Issued Birth Certificate
- Birth Certificate Affidavit (if applicable)
- Proof of Residency for Berkeley County, West Virginia
- Student Immunization Records NOTE: If you are requesting a religious or philosophical exemption to required vaccinations, you will be asked to upload your documentation on the enrollment form.
- Most Recent Health Check/Physical
- Court Documents/Custody Papers (if applicable)
- Administration of Medication Form (if applicable)
- Medical Plan for School Food Services (Special Diet) Form (if applicable)
- IEP/504 Plan (if applicable)
Kindergarten Requested Documents
- Social Security Card
- Last Report Card (if applicable)
You will be asked to upload these documents at the end of the form.

Find My Student's School
Your student's school is determined by where your student resides. Please click Find My School, type in your street address, and select the pull-down menu to select "grade" level. For Kindergarten students, select Grade 1 to find your school location.

Find My School App

If you are having trouble accessing the "Find My School, Bus, or Stop" website, please call the Transportation Office at (304) 267-3575 for further assistance.
I have verified my student's school using the Find My School page.*

Yes
Select Student's School*
Secretary Email
example@example.com

Initial/Transfer Enrollment
Is your student transferring from another school or school district?*

YesNo
Please select from the following:*
Previous School Name*
Previous School Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Previous School Email Address (if applicable)
example@example.com

Basic Student Information
First Name*
Middle Name or Initial
Last Name*
Suffix (i.e. Jr., II)
Student Gender*
Student Birthday*

MonthDayYear
Date
Student Age*
Last Four Digits of Student Social Security Number
Student Race (may select more than 1)*

American Indian/Alaska NativeAsianBlack or African AmericanPacific Islander/Alaska NativeWhite
Is the student of Hispanic origin?*

YesNo
Was the student born in the United States?*

YesNo
The following information is being collected for educational purposes only.
Student's country of birth:*
Number of years in the United States:*
Estimated date the student enrolled in any United States school:*

MonthDayYear
Date

Emergency Contacts

Please list individuals other than those listed as Parent/Caregivers

Emergency Contact 1
Name - Emergency Contact 1*

First NameLast Name
Relationship - Emergency Contact 1*
If "other," please list relationship below:*
Can this person pickup the student?*

YesNo
Best Contact Phone Number - Emergency Contact 1*
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 1
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 1
Please enter a valid phone number.
Email Address- Emergency Contact 1
example@example.com

Emergency Contact 2
Name - Emergency Contact 2

First NameLast Name
Relationship - Emergency Contact 2
If "other," please list relationship below:
Can this person pickup the student?

YesNo
Best Contact Phone Number - Emergency Contact 2
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 2
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 2
Please enter a valid phone number.
Email Address- Emergency Contact 2
example@example.com

Emergency Contact 3
Name - Emergency Contact 3

First NameLast Name
Relationship - Emergency Contact 3
If "other," please list relationship below:
Can this person pickup the student?

YesNo
Best Contact Phone Number - Emergency Contact 3
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 3
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 3
Please enter a valid phone number.
Email Address- Emergency Contact 3
example@example.com

Emergency Contact 4
Name - Emergency Contact 4

First NameLast Name
Relationship - Emergency Contact 4
If "other," please list relationship below:
Can this person pickup the student?

YesNo
Best Contact Phone Number - Emergency Contact 4
Please enter a valid phone number.
Cell Phone (if applicable) - Emergency Contact 4
Please enter a valid phone number.
Home Phone (if applicable) - Emergency Contact 4
Please enter a valid phone number.
Email Address- Emergency Contact 4
example@example.com

Special Diets
Does your student have a *physician verified* special dietary plan?*

YesNo
Please download and complete the Special Diets Form. You will be asked to upload this at the end of the form. The form must be verified and signed by a medical professional.

Special Education
Does your student have an Individualized Education Plan (I.E.P.) or 504 Plan?*

YesNo
Please describe any behavioral, special needs, or mental health conditions that your child may have:*
You will be asked to upload any documentation at the end of this form.

Additional Information
Has your student been previously suspended or expelled from a West Virginia school?*

YesNo
Please complete this form per West Virginia Code Section 18-5-15f. You will be asked to upload this document at the end of the registration form.
Which class would you student like to attend this school year? (Choose 1)*

BandChoirGeneral MusicStrings
Does a parent/caregiver in the household work for Berkeley County Schools?*

YesNo
Which school/building are you located?*

Transportation
Does your student need transportation?*

YesNo
The EPIC Head Start program has limited transportation available for qualifying families.

You MUST complete the EPIC Head Start Bus Application. You will be asked to upload the document at the end of the form.

By providing this documentation, you agree to the sharing of your information with EPIC Head Start to evaluate your family for additional services.

Daycare
Is full-day daycare needed?*

YesNo
You must contact the daycare partnership sites to complete their additional paperwork.
Please select from the following:*

Little Eagle Child Care/Pre-K (304-264-7752 or 304-906-1517)Norborne Pre-School & Day Care (304-263-2298)Step Ahead Pre-School (304-263-6181)Kid's World Pre-K: Before & After Care Only (304-596-0006)
Is before and after care at BCS sites needed?*

YesNo
Please select from the following:*
Little Eagle provides before and after care.
Little Eagle enrollment will be March 10 to March 30 ONLY due to space. Open registration for missed Pre-K registration dates will take place from July 9 - July 26.

Contact Ruthie Jones at rjonesleccc.bac@gmail.com to receive instructions on registering with Little Eagle Before and After Care for the 2025-2026 school year.

Little Eagle will confirm before and after spots with the Pre-K enrollment team.

Upload Documents
Upload State Issued Birth Certificate

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Upload Birth Certificate Affidavit (if applicable)

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Upload Student Social Security Card

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Upload Proof of Residency

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Upload Student Immunization Records

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Photo ID

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Upload Most Recent Health Check/Physical

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Upload Vaccine Exemption Request

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Upload Dental Form

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Upload BCS Administration of Medication Form

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Upload Medical Plan of Care for School Food Service (Special Diet)

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Upload Last Report Card

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Upload Custody Papers (if applicable)

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Upload Suspension/Expulsion Form (WV Code Section 18-5-15f)

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Upload IEP (if applicable)

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Upload 504 Plan (if applicable)

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EPIC Head Start Bus Application (if applicable)

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Proof of Income (W-2, Recent Pay Stub, Foster Care, Proof of Child Support, Letter to Support No Income, WV Works/TANF/SNAP)

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We're sorry...

Due to state age requirements, your student is not eligible to enroll in Pre-K at this time. Students must be 4 years of age on or before June 30, 2025, to enroll for the 2025-2026 school year.

You may be eligible to enroll your child in EPIC Head Start. For more information, please call (304) 267-3595.

Thank you for supporting Berkeley County Schools!

We're sorry...

Due to state age requirements, your student is not eligible to enroll in Kindergarten at this time. Students must be 5 years of age on or before June 30, 2025, to enroll for the 2025-2026 school year.

Early entrance testing is available for students who turn 5 during the month of July only. For more information, please contact Beverly Hoffmaster, Early Learning Coordinator, at bhoffmas@k12.wv.us.

In addition, you may be eligible to enroll your child in the Berkeley County Schools Pre-K Program. For more information, please call (304) 267-3500.

Thank you for supporting Berkeley County Schools!

We're sorry...

To continue with the enrollment process, you must be a West Virginia resident. For further assistance, please call (304) 267-3500.

Thank you for supporting Berkeley County Schools!

Nonresident Transfer Request

Based on your responses, you must complete a nonresident transfer request at the link here. A request for a nonresident transfer must be initiated at the student’s home school.

Please note that the school's principal will not answer your request for a Nonresident transfer until after August 1, 2025, to examine enrollment numbers for each school.

Please call (304) 267-3500 or for further assistance.

Thank you for supporting Berkeley County Schools!

Ready to Submit?
Certification Agreement - By Submitting this Form I Acknowledge the Following

I certify that I am 18 years of age or older, or an emancipated minor, and I am legally authorized to register my child for programs and activities at Berkeley County Schools and its affiliated organizations.

I have reviewed the information provided and ensure this information is up-to-date and accurate.
Type Full Name as Electronic Signature*
Should be Empty:

	First & Last Name	Birthdate (MM-DD-YYYY)	Grade	Gender	School
Child 1
Child 2
Child 3
Child 4
Child 5
Child 6

	Yes	No
Learning Style
Social
Special Needs
Behavioral
Speech
Development
Devices or Prostheses
Glasses/Contacts
Protective or Corrective Equipment
Hearing Aid
Other

	Yes	No
Asthma
Asthma Medications
Dietary Issues
Hearing Issues
Unexplained Seizures
Vision Issues
Down Syndrome
Dwarfism
Heart Conditions
Treatment for Seizures/Epilepsy

	Medication Name	Dosage	Time of Day
Medication 1
Medication 2
Medication 3
Medication 4
Medication 5

2025-2026 Berkeley County Schools Pre-K & Kindergarten Enrollment Form

Eligibility

Pre-K Required Documents

Pre-K Requested Documents

Pre-K Screening Days

Kindergarten Required Documents

Kindergarten Requested Documents

Find My Student's School

Initial/Transfer Enrollment

Basic Student Information

Contact Information

Household Information

Home Language Survey

Family Military Information

Emergency Contacts

Medical Information

Special Diets

Special Education

Additional Information

Transportation

Daycare

Upload Documents

Ready to Submit?